Current Software Totals
All GTD Compliant (112)
Open Source (29)
Freeware (21)
Free Trial (63)
Commercial (67)
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Interactive GTD Software Comparison Table
Software listed here has been verified to support Getting Things Done and related systems as of 25 Jun 2009. Click icons below to change platform. Click Web for online web solutions. Click any column header to sort.
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A personal, browser-based GTD system built on TiddlyWiki. |
unlimited contexts, projects (field) | 2009-06-25 v3.0 r9902 |
Free | |
Requires: TiddlyWiki and MPTW, major Web browser; iPhone access is read-only |  | ||||
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Lets you keep all your information in electronic form. |
unlimited contexts, reminders, projects (hierachy), 2 dates, import/export, email (notifications) | 2009-06-24 v3.03 |
$39.95 to $79.88 Free feature-limited or 30 day trial |
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Syncs with: PocketPC, Palm, Outlook, Google Calendar, other computers running EPP (manual import/export/sync) | | ||||
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Well-integrated task lists for browser and handhelds with email handling. |
unlimited contexts, reminders, projects (field), 1 date, calendar tasks, auto sync, email (notifications, autoprocess), API | 2009-06-23 | $25 Free feature-limited version |
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Syncs with: Gmail (Firefox plugin); Google Calendar, Twitter (direct integration); Atom/RSS, IM (feed) Requires: Google Gears, IE 6.0+ or FireFox 1.5+ for browser version; Win Mobile 5/6, iPhone/iTouch for handheld |  | ||||
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Hierarchical task manager with native XML custom reporting. |
unlimited contexts, reminders, projects (hierachy), 2 dates, linked appts, auto sync | 2009-06-23 v5.8.3 |
Free | |
Syncs with: Outlook (import), PocketPC (export), XML (direct/import/export), GanttProject (export), MS Project 2002 (import), FreeMind | | ||||
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Collaborative, to-do list with advanced features for Web and iPhone. |
auto prioritization, unlimited contexts, reminders, projects (subtasks), 2 dates, linked appts, import, email (notifications, autoprocess, retrieve), API | 2009-06-23 v4.57 (Web), 1.4.1 (iPhone) |
$14.95 to $29.95 Free feature-limited version |
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Syncs with: SMS, RSS (export); Jott, Twitter (direct integration); Netvibes, Firefox, iGoogle, Apple Dashboard, Pageflakes, TSheets, Windows Vista (plugin); iCalendar (subscription); iCal, Outlook, (auto sync, import/export); Palm OS, XML, Excel, CSV, Text (import/export); Palm (import) Requires: All major web browsers; iPhone 3G or iPod Touch for iPhone version | | ||||
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Personal information manager with categorization that can support GTD. |
unlimited contexts, reminders, projects (field), 3 dates, import, email (copy, link, manage) | 2009-06-19 v3.5e |
$49 to $99 Free feature-limited, 30 day trial |
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Syncs with: Outlook (manual sync); mbox, TreePad, text, folder, favorites (import); XML, RTF, CSV (import/export); files (export) | | ||||
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A personal information manager for Windows. |
1 date, export | 2009-06-18 v4.31 |
$49.95 to $79.95 Free 28 day trial |
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Syncs with: HTML, .CSV, and priorietary format (export, pro version only) Requires: Internet Explorer 6 or higher | | ||||
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Web-based project management with timeline and email integration. |
unlimited contexts, projects (subtasks), 2 dates, auto sync, email (notifications, link, autoprocess) | 2009-06-17 | $168 to $2100 (5 user price) Free 14 day trial |
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Syncs with: CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications) Requires: Flash 8 plugin (optional) | | ||||
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To-Do list with hierarchical tasks and an integrated calendar. |
auto prioritization, unlimited contexts, time categorization, reminders, projects (hierachy), 3 dates, calendar tasks, import/export, email (copy, link, autoprocess) | 2009-06-17 v1.9.4.0 |
$79.88 to $103.88 Free 30 day trial |
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Syncs with: Outlook (manual import/export) Requires: .NET Framework 1.1 | | ||||
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A GTD software tool beyond simple to-do lists, but only one context. |
2 dates, auto sync, email (copy, link, manage, autoprocess) | 2009-06-17 v1.4.1 |
$35 Free 14 day trial |
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Syncs with: iCal, Apple Mail (direct integration) | | ||||
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GTD task manager with a simple, clean interface. |
unlimited contexts, reminders, projects (field), 2 dates | 2009-06-16 v1.1.1.55 |
$29.95 Free 60 day trial |
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Requires: .Net Framework 2.0 | | ||||
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GTD task and project manager with goals and calendar. |
reminders, projects (subtasks), 1 date, , email (notifications, autoprocess) | 2009-06-14 | $39.45 to $69.95 Free feature-limited version |
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Syncs with: iCal, Google Calendar (subscribe), Twitter (import), XML (manual export) | | ||||
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Collaborative todo lists with email integration. |
unlimited contexts, projects (field), 3 dates, auto sync, email (notifications, autoprocess, retrieve), API | 2009-06-10 v55adbd7 |
$30 Free feature-limited version, free 3rd party iPhone App |
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Syncs with: Google Calendar, iGoogle, AIM, Jabber, Twitter, Jott, IMAP, Quicksilver (direct integration); iCalendar, Atom, plain text (feeds) | | ||||
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An Emacs mode for notes and project planning. |
unlimited contexts, reminders, projects (field, hierachy), 1 date, export, API | 2009-06-10 v6.28 |
Free | |
Syncs with: iCalendar, LaTeX (export) Requires: Emacs | | ||||
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Email client and PIM from Microsoft (set it free). |
unlimited contexts, reminders, projects (subtasks), 3 dates, linked appts, auto sync, email (copy, link) | 2009-06-09 v12.1.9 (2008), 11.5.4 (2004) |
$130 to $440 Free 30 day trial (Get it free) |
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Syncs with: iCal, .Mac, Exchange Server (auto sync) | | ||||
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Personal daily manager for Windows handhelds and Blackberry. |
unlimited contexts, reminders, projects (hierachy), 3 dates, linked appts, auto sync | 2009-06-09 v8.51 (WM), 1.6 (BB), 1.03 (iPhone) |
$19.95 to $29.95 Free 15 day trial, 10 task or "full read-only sync" limitation |
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Syncs with: WM: Outlook (via ActiveSync); Exchange Server (via Exchange ActiveSync); Franklin Covey PPO 5.0 (via PPO sync conduit). BB: BB PIM (auto or manual). iPhone: GCal, Toodledo. Requires: Windows Mobile 5 or 6; BlackBerry OS 4.1+ including Bold, Storm; iPhone OS 3.0+) | | ||||
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Palm OS outliner application with Windows desktop synch. |
unlimited contexts, projects (hierachy), 1 date, auto sync | 2009-06-07 v4.2.7 |
$15.95 to $37.95 Free trial available |
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Syncs with: Bonsai handheld version Requires: Palm OS, including PRE w/Classic Emulator | | ||||
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Multi-platform information manager with tagging and search. |
unlimited contexts, projects (field), export, email (notifications), API | 2009-06-07 v3.1.0.1200 (Win), 1.4.4 (Mac), 3.3 48164 (WM), 3.0 (Web), 1.0.1 (iPhone) |
$45 Free feature/bandwidth limited version |
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Syncs with: Online or other desktop Evernote installs for same user (manual sync); Handheld to online or desktop (export sync); Formatted HTML (export); XML (import/export) Requires: Mac OS X 10.5, or Windows XP or Vista, or WinMobile 5/6, or iPhone 3G (native), or iPhone or iTouch (Web) | | ||||
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Enhanced GTD template for Lotus Notes with goal support. |
2 contexts, reminders, projects (subtasks), 2 dates, auto sync | 2009-06-01 v12 |
Donations accepted | |
Syncs with: Lotus Notes (plugin) Requires: Lotus Notes R6.5.5 HF95 or later; XP/Vista client is English only | | ||||
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A personal task outliner and to-do list manager. |
auto prioritization, unlimited contexts, time categorization, reminders, projects (hierachy), 1 date, import/export | 2009-05-29 v3.0.0 |
$29.95 to $77.95 Free 45 day trial |
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Syncs with: Outlook (manual sync); MLO PocketPC (ActiveSync); XML, MindManager, text file (import/export); Excel (export) Requires: WinMobile 5/6 for smart phone version | | ||||
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GTD-able enterprise project management based on email. |
unlimited contexts, reminders, projects (hierachy), 3 dates, auto sync, email (notifications, manage, autoprocess) | 2009-05-27 | $47.88 to $143.90 Free 30 day trial; price depends on features |
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Syncs with: iCalendar (auto sync tasks for Outlook, iCal, Google Calendar, Mozilla Sunbird); Excel (manual import/export); Microsoft Project (direct integration, Enterprise version only) | | ||||
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Hierarchical outliner for projects, tasks and notes. |
2 contexts, reminders, projects (hierachy), 5 dates, email (notifications, copy) | 2009-05-24 v2.0.0.9 |
$49 to $99 30 day trial with no customizable types or images |
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Requires: .NET Framework 2.0 | | ||||
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Special GTD homepage for Outlook. |
unlimited contexts, reminders, projects (hierachy), 3 dates, auto sync | 2009-05-15 v5.00.5 beta |
Free | |
Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Outlook 2002 or later (get Outlook free) | | ||||
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Mac GTD software delivering flexibility through a simple interface. |
unlimited contexts, reminders, projects (field), 2 dates | 2009-05-11 v1.1.2 (Mac), 1.3.5 (iPhone) |
$49.95 Free 30 day trial |
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Syncs with: iCal, Apple Mail, iPhone/Mac version Requires: OS X 10 10.4.11 or later | | ||||
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GMail Firefox addon manages emails as tasks. |
unlimited contexts, projects (hierachy), auto sync, email (manage, autoprocess) | 2009-05-10 v2.0.11.6 |
$0 to $50 Free. Pro version by donation. |
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Syncs with: Gmail (direct integration); other computers (settings sync, Pro only) Requires: Firefox 2.0 or later, GMail account (free) | | ||||
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Full-featured task manager for Mac and iPhone. |
reminders, projects (field, hierachy), 2 dates, auto sync, email (autoprocess) | 2009-05-05 v1.6.1 (Mac), 1.1 (iPhone) |
$19.99 to $79.95 Free 14 day trial |
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Syncs with: iCal (auto sync); multiple OmniFocus Mac or iPhone DBs (manual, MobileMe, Bonjour, iDisk, WebDAV); TaskPaper, TXT, HTML CSV (manual export) Requires: Mac OS X 10.4.8 or later, or iPhone 3G | | ||||
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PIM for collecting, processing, and prioritizing within contexts and timeframes. |
unlimited contexts, reminders, projects (hierachy, multi-tasks), 5 dates, linked appts, import, email (copy, link, autoprocess) | 2009-05-01 v5.3.03 |
$99 45 day trial |
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Syncs with: Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import) | | ||||
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Online task manager for teams and individuals. |
reminders, 2 dates, email (notifications) | 2009-04-28 v4.6.1 |
Free | |
Syncs with: SMS Text Messaging (send) Requires: IE 7, Firefox 2, Safari 3, or Opera | | ||||
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Applescript tutorial/integration of all files and programs into GTD workflow. |
projects (field), auto sync | 2009-04-22 v1.4 |
$19.95 Free trial |
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Syncs with: email (export); iCal (direct integration) | | ||||
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Java software for tasks and projects using GTD approach. |
reminders, projects (hierachy), 1 date, auto sync, email (copy, autoprocess) | 2009-04-18 v2.2.1 |
$40 Free version with added features for members |
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Syncs with: Outlook (auto import), iCal (auto export), XML (export), Text (import) Requires: Java | | ||||
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Email client and PIM from Microsoft (get it free). |
unlimited contexts, reminders, 3 dates, auto sync, email (copy, link), API | 2009-04-14 v2007 SP2+ |
$149 to $349 Free 60 day trial (get Outlook free) |
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Syncs with: Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) | | ||||
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Free Excel add-in for planning and reporting tasks and projects. |
auto prioritization, projects (field, hierachy), 3 dates, auto sync | 2009-04-02 v1.5.4 |
Free | |
Syncs with: Outlook (import), Excel (direct integration) Requires: Requies Microsoft Excel 2002 or later | | ||||
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A smart organizer that manages tasks, projects, and life areas. |
auto prioritization, projects (hierachy), 1 date, calendar tasks, | 2009-04-01 v5.0.5 (Win), 5.0.5 (Mac), 3.5 (Palm), 5.0.4 (iPhone) |
$39.95 to $79.95 Free 30 day trial |
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Syncs with: Palm, desktop versions, other computers running Life Balance (manual sync) | | ||||
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Free, web-based GTD-supporting task manager. |
projects (field) | 2009-04-01 | Free | |
Syncs with: CSV file (manual export) | | ||||
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Online GTD solution with direct mobile phone support, email integration. |
unlimited contexts, reminders, projects (hierachy), 2 dates, import/export, email (notifications, autoprocess), API | 2009-04-01 | $49 to $99 Free 14 day trial |
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Syncs with: iGoogle, Netvibes (widgets); Twitter (import); iCal, RSS (export) | | ||||
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All-in-one CRM and productivity system. |
contexts, time categorization, 1 date, calendar tasks, auto sync, email (notifications, link) | 2009-03-31 | $240 Free limited version (1 user, 100 contacts, 1Mb) |
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Syncs with: Email (Auto Sync) | | ||||
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CRM tool with shared calendars, projects, tasks, and contacts. |
reminders, projects (field), 3 dates, auto sync, email (notifications, copy, link, retrieve), API | 2009-03-30 v3.9 |
$189 Free 30 day trial |
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Syncs with: Apple Sync (auto sync); CSV, Tab Delimited (manual import/export), ACT!, Now Up-to-Date, Now Contact (manual import); XML (manual export), Filemaker, MoneyWorks, LightSpeed POS (push/pull) Requires: iPhone, OS X 10.4.9+ or 10.5.1+ | | ||||
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Web based task and project management tool. |
projects (subtasks), 1 date, calendar tasks, auto sync, email (notifications, autoprocess), API | 2009-03-17 v2.0 beta (Web), 1.0.2 (iPhone) |
$60 to $408 |
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Syncs with: Twitter, Jott (import); Apple Dashboard, iGoogle, IE, Gmail, Netvibes (plugins); iCal, Google Calendar (subscribe), RSS (feeds) Requires: Online access or 3G for iPhone version | | ||||
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Simple GTD to-do list with projects, templates, and hotkeys. |
unlimited contexts, projects (field), 1 date, export | 2009-03-11 v1.3.0 |
$19.95 Free feature-limited trial (2 projects) |
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Syncs with: XML (file format); HTML, Text (manual mxport) | | ||||
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Lightweight task manager with useful extras. |
unlimited contexts, projects (hierachy), 1 date | 2009-03-06 v1.0.4 |
$24 Free feature-limited trial, 7 project, 70 task limit |
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Requires: Mac OS X 10.5 Leopard | | ||||
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Advanced PIM for Pocket PC with custom filters and entry bar. |
unlimited contexts, reminders, projects (subtasks), 3 dates, linked appts, auto sync | 2009-03-06 v8.70 |
$29.95 14 day trial |
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Syncs with: Outlook/Pocket PC data (direct integration), Outlook (auto via ActiveSync) Requires: Touchscreen and stylus (Pocket PC) | | ||||
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Flexible, full-featured todo/task manager for Blackberry. |
5 contexts, reminders, projects (field), 2 dates, auto sync, email (notifications, copy, autoprocess) | 2009-03-04 v2009.01.05.47 |
$59.95 Free 14 day trial |
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Syncs with: Proprietary REXDdesktop, REXdesktop Web Access ($24/yr) Requires: Blackberry OS 4.0 or higher, including Bold, Storm, 8900 Curve | | ||||
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Graphical task mapping tool that can support GTD. |
unlimited contexts, projects (hierachy), 1 date, auto sync | 2009-02-24 v8.0.284 (Win); 7 (Mac), Web |
$99 to $349 Free 21 day trial |
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Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Online standalone or supplement for Win/Mac versions | | ||||
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Folder-based task manager with reminders by SMS or email. |
reminders, projects (hierachy), 3 dates, import/export, email (notifications) | 2009-02-23 v2.5 |
$34.95 Free 15 day trial |
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Syncs with: Outlook (manual sync, import, export); RTF, proprietary format (import/export); SMS (export) | | ||||
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Integrate all appointments and tasks into an automatically-updated calendar. |
auto prioritization, 3 contexts, reminders, projects (field, subtasks), 5 dates, calendar tasks, auto sync, email (notifications) | 2009-02-19 v2009.02.19 beta |
$0 to $129 Donation requested, charityware |
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Syncs with: CSV, TXT (manual import/export); Outlook (direct integration); Google Calendar (manual export); Palm, Blackberry (via Outlook ActiveSync) Requires: WINE for Linux Version | | ||||
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Multi-user GTD task manager software with projects and feeds. |
unlimited contexts, projects (field), 1 date, auto sync, email (notifications, copy), API | 2009-02-15 v1.7RC2 |
Free | |
Syncs with: IM (import), RSS (export), other users (auto sync), iPhone/mobile (web view) Requires: Web server, Ruby on Rails | | ||||
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Tool for managing tasks and projects with graphical diagrams. |
unlimited contexts, projects (hierachy), import/export | 2009-02-13 v6.2 |
$119 to $199 Free 30 day trial |
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Syncs with: Outlook (task export/import); Microsoft Office (export); iCal, PDF, HTML, text, images (export); OPML (import/export); MindManager (import) | | ||||
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Open source, PHP-based GTD with an hosted online version. |
unlimited contexts, projects (field), 1 date | 2009-02-11 v1.03.A |
Free | |
Requires: Browser; PHP-compatible Web server online or local, PHP, MySQL (if self-hosting) | | ||||
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Multi-platform, skinable desktop calendar and task list. |
reminders, 3 dates, calendar tasks, auto sync | 2009-02-08 v2.5 Build 72 |
$13.49 Free Lite version, feature-limited Pro trial |
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Syncs with: iCalendar (import/export); Pro only: Google Calendar (auto sync); iCalendar (subscribe), Outlook (direct integration), Exchange Server (via Outlook) | | ||||
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Smart, integrated calendar, contacts, tasks. |
unlimited contexts, time categorization, reminders, 2 dates, auto sync | 2009-01-27 v2.3.9039 |
$29.95 Free 15 day trial |
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Syncs with: Outlook (via ActiveSync); Exchange Server (via ActiveSync Exchange) Requires: Windows Mobile 5 or 6 smart phone | | ||||
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Free online task list with fast, easy interface. |
2 contexts, projects (field), 1 date | 2009-01-09 | Free | |
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Simple notepad-like tool for tasks and projects with categories. |
unlimited contexts, projects (hierachy), import | 2008-12-16 v2.0 |
$29.95 Free 30 day trial |
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Syncs with: Any UTF8 text file (import) | | ||||
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Tool for implementing GTD with your BlackBerry. |
reminders, projects (field), 1 date, auto sync | 2008-11-08 v3.0 |
$39.95 to $99.99 |
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Syncs with: BlackBerry Tasks (direct integration); Outlook, Lotus Notes, ACT!, Groupwise (via standard sync software); Entourage, iCal, Now Up-To-Date, Meeting Maker (via PocketMac for Blackberry) Requires: Blackberry OS 4.1 or higher, Blackberry Desktop | | ||||
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Goal management application auto-prioritzes tasks in projects and life areas. |
auto prioritization, unlimited contexts, projects (field, multi-tasks) | 2008-10-27 | Free | |
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Multi-platform, open-source software supporting a unique, GTD-like system. |
reminders, 3 dates, calendar tasks, auto sync | 2008-10-25 v1.0.3 r69 |
Free | |
Syncs with: iCal 2, Cosmo Chandler Server | | ||||
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Web based GTD client written in PHP. |
reminders, projects (hierachy), 1 date | 2008-10-16 v0.8.0.2 or 0.9 beta |
Free | |
Requires: PHP-compatible Web server (online or single computer), PHP 4.3.2 or later, MySQL 4.1 or later | | ||||
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Simple GTD software for WikidPad Python programmers. |
2008-10-11 | Free | ||
Requires: WikidPad | | ||||
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Open source task management for Windows, Mac, and Linux. |
unlimited contexts, reminders, 1 date, export | 2008-09-25 v0.9.7.36 |
Free; paid sync planned | |
Syncs with: XML (manual export) Requires: Java 1.6 or later | | ||||
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Online hierarchical task manager with ultra-simple, text-oriented interface. |
unlimited contexts, reminders, projects (hierachy), 1 date, auto sync, email (copy, manage), API | 2008-09-17 | $36 Free feature-limited version |
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Syncs with: Gmail (direct integration); NetVibes, iGoogle, Quicksilver, Launchy, Dashboard (widgets); XML (export) | | ||||
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Simple task manager. |
reminders, 1 date, export | 2008-09-07 v2.0.4 |
$29 Free 200 task trial |
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Syncs with: comma-delimited text (export) | | ||||
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GTD-based personal project manager with easy delegation support. |
unlimited contexts, projects (field), 2 dates, email (notifications, autoprocess) | 2008-09-04 v1.3.0 |
$50 to $250 Free ad-supported, single user version |
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Requires: Firefox 1.5+, IE 6+, Safari 3+ | | ||||
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Business organizer for projects, tasks, and events. |
reminders, projects (hierachy), 2 dates, calendar tasks, import | 2008-09-01 v5.7 |
$34.95 Free 30 day trial |
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Syncs with: Outlook Contacts (manual import) | | ||||
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Free online task and project management app with email integration (task adding), task sharing, API. |
projects (field), 1 date, email (autoprocess), API | 2008-08-29 | Free | |
